{"id":33383,"date":"2021-02-17T08:00:00","date_gmt":"2021-02-17T08:00:00","guid":{"rendered":"https:\/\/www.lingobest.com\/free-online-english-course\/?p=33383"},"modified":"2022-12-19T07:27:14","modified_gmt":"2022-12-19T07:27:14","slug":"how-to-write-emails-in-english","status":"publish","type":"post","link":"https:\/\/www.lingobest.com\/free-online-english-course\/how-to-write-emails-in-english\/","title":{"rendered":"How to Write Amazing Emails in English"},"content":{"rendered":"\n

We are communicating with others all the time. We do that through social media, texts, letters, calls, meetings… When it comes to electronic communication though, email is the most popular way to communicate. It is fast, easy, and it works for all purposes. You can email a friend, you can email your boss, you can even email the president of your country (I\u2019m not kidding, there\u2019s a “contact the president” page on the White House website). <\/span>In this blog you will learn how to write emails in English.<\/strong><\/p>\n\n\n\n

In order to make your life easier when it comes to writing and replying to emails, we will go over the structure of a good email, give you some tips to get your message across effectively, and some samples for you to refer to whenever you are unsure.  <\/span><\/p>\n\n\n\n

Pay attention to cultural differences <\/span><\/h2>\n\n\n\n

I remember the very first time I had to email an English native speaker. It was the woman who was going to be my advisor at the university I was going to study in the USA. I didn\u2019t give much thought to the email \u2014 \u2018it is just an email,\u2019 I thought to myself. And writing emails was something I used to do quite often. I was wrong. Her reply to my initial email was very straight to the point, with no exclamation marks (unlike the one I had sent), no \u2018Hugs\u2019 or \u2018Kisses\u2019 at the end of the email, besides some other things. <\/span><\/p>\n\n\n

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\"how<\/figure><\/div>\n\n\n

At first, I thought she was rude, but then I understood that there are some cultural differences when writing an email in a different language. To avoid any problems, I suggest you keep reading this post to understand how to write a good email in English. Notice that by following these steps you will be adjusting to your audience, and that doesn\u2019t mean the way you write an email in your native language is incorrect. Again, it is just a cultural difference. <\/span><\/p>\n\n\n\n

How to spell it: e-mail<\/em> or email<\/em>? <\/span><\/h2>\n\n\n\n

Before we dive into the structure of a good email, let\u2019s tackle this common question. Some people are not sure whether to say \u2018e-mail\u2019 or \u2018email\u2019. Here is what you need to know. Both spellings are correct. In order to decide which one to use, the hyphenated one or the one without the hyphen, it is a good idea to check the preference of the style guide you are required to use. If you are not following a style guide, then you are free to choose the one you prefer.  <\/span><\/p>\n\n\n\n

Maybe you never gave much thought to it, but the \u2018e\u2019 in email comes from \u2018electronic\u2019. An email is an \u2018electronic mail\u2019. If you think about it, there are some other words in which we abbreviate the electronic to just \u2018e\u2019. E-commerce and e-learning, for instance. <\/span><\/p>\n\n\n\n

To make things clear: it is up to you<\/span> the decision <\/span>to say \u2018email\u2019 or \u2018e-mail\u2019. Personally, I prefer email because it is easier to write. Let me know your thoughts about this matter in the comment section, will you?<\/span> <\/span><\/p>\n\n\n\n

The structure of your email <\/span>in English<\/h2>\n\n\n\n

Let\u2019s take a look at all the things you should include in your email. We will go over the six elements of a good email: the subject line, the greeting, the opening sentence, the body of your message, the instruction regarding the next step, and the closing line.  <\/span><\/p>\n\n\n

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\"how<\/figure><\/div>\n\n\n

The subject line <\/span><\/h3>\n\n\n\n

Think about the reason why you are writing this email. If you have decided to write this message, you have a reason why you are doing it. What is the most important thing about this email? This is your subject line.  <\/span><\/p>\n\n\n\n

The subject line should be specific and not too short. Besides that, you shouldn\u2019t use a period (.) at the end of the subject line. Also, don\u2019t ever forget to write a subject line! By not doing so, your message is more likely to be deleted.  <\/span><\/p>\n\n\n\n

Let\u2019s take a look at some examples of subject lines. <\/span><\/p>\n\n\n\n